GDS Workshop Manager Features
GDS Workshop Manager has a large range of features. Some of features in our system have been added following requests from new and existing customers. Please let us know if our system is missing something which you think would benefit you. We often add new features free of charge if we think they will benefit new or existing customers in the future.
Examples of new features added include options to turn off labour rates on invoices, print sub totals under invoice sections, print section headings on a grey background, option to enter cost prices onto invoices for a screen only profit calculated figure, option to enter comments or tyre depths onto invoices and have them printed. Sort document lists by Number, Document Date, Created Date - in Ascending or Descending order.
- Stores all Supplier, Customer and Vehicle Details
- Jobsheets, Estimates, and Sales Invoices
- Create documents using pre-defined section templates
- Invoices can be split into Insurance/Excess Invoices
- Internal billing / cost tracking facilities
- Purchase Invoices and Stock Control
- Diary/Booking Planner
- DVLA VRM Vehicle Lookup
- Send SMS Text Messages
Main Features
- MOT and Service Reminders
- Sales Reports and Graphs
- Ledger Reports and Daybook
- Customer and Supplier Statements
- VAT Figures for any period
- Unpaid Invoices Reports
- Stock Used / Stock Level Reports
- Vehicle History Report
- Transactions can be posted to Sage if required
- Invoices/Estimates - Letter Headed Paper option
Accounts Features & Reports
Below are some screen shots from the program
Sales Invoice Production
Invoice Production is fast...
The system automatically pulls through the Customer and Vehicle details once the Customer code or Vehicle Reg. is entered.
The Invoice Details screen can have lines of detail grouped into relevant sections as required. Sections can be created and stored to automatically fill in an invoice with often used descriptions, quantities and prices.
Stock Parts and Detailed VAT & Totals Analaysis are displayed at the bottom of the screen. You can optionally enable the setting to enter Cost prices to see a screen only Profit Total.
Purchase Invoice Entry
Purchase Invoices and Credit Notes can be entered onto the system...
Invoices can automatically update stock quantites for Stock Items. Individual items on the Invoice can be linked to Customers in order to aid part warranty checks in the future. Purchased Parts can be added directly to Sales Invoices which maintains a link to the Purchase Invoice for future reference.
Accountants Ledger Reports
Accountants Ledger Reports can be generated for Sales and Purchase Invoices for any given date range.
The reports show Invoice numbers, Date, Customer or Supplier Ref and Gross, VAT and Nett figures. The figures are then broken down into their GL Codes to show earnings/expenditure by type - e.g. For Sales - Labour, Parts, MOT's - or for Purchases - Consumables, Utilities etc.